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Open Access and the Aalto University: Open access and publishing agreements


Embargo refers to a period of time defined by the publisher, calculated from the publishing time of the original publication, during which the author has no permission of publishing a self-archived open access copy of a publication

APC (article processing charge) refers to a fee often gathered to cover the costs of gold open access publishing, e.g. the costs of the peer-review process. 

Pre-print refers to the work as it was when submitted to the publisher for peer-review, i.e. pre-peer-review version of the article.  

Post-print (also final draft or author accepted manuscript) refers to the post-peer-review version of the work as it was before the publisher created the final layout for the work (logos, etc.)

Final published version (also publisher PDF) refers to the work in the form in which the publisher disseminates it.

Services that provide journal rankings

Federation of Finnish Learned Societies' Publication Forum (Julkaisufoorumi in Finnish)

Thomson Reuters' Impact Factor listings in the Journal Citation Reports database (licensed product, Aalto IT-identifier and password required)

Elsevier’s SCImago journal rankings

Open access and publishing agreements

Publishing agreements signed by researchers

Researchers traditionally sign publishing agreements in their capacity as copyright owners. Publishing agreements define the versions of the article allowed for self-archiving at the Aalto University repository and the publisher often embargoes the article for a period of time from publishing in a university or other repository.

Publishers also define the version that can be deposited into university's repository. Usually the version allowed should be the so-called post-print, final peer-reviewed manuscript that has the corrections from peer-review but not the publisher’s layout, logo or pagination, i.e. it should not be the published version. The scope of the access rights should be agreed upon with the publisher.

When agreeing to the publisher´s terms for scientific publications, researchers should make sure that terms either offer immediate gold open access or allow for green open access within the embargo period agreed upon with the funding bodies. For example, the Horizon 2020 embargo periods are: natural and medical sciences: max. 6 months, the humanities and social sciences max. 12 months [1]. You can check the default green open access policies of well-known, international publishers on the Sherpa/Romeo website. Some publishers allow voluntary green open access publishing without an embargo period, and some publishers allow open access self-archiving when this is required by the funder or institution mandate.


Open access through article processing charges - What the Library can do for you?

Library has agreements with some publishers on subsidising the open access fees at the moment. Please see the section APC discounts

Deposit your accepted manuscript into the ACRIS research information system

ACRIS Research Information System

ACRIS help

Instructions on open self-archival of manuscripts

Open access elsewhere national website of open access publishing

Avoin tiede ja tutkimus 2014-2017 -hanke

RECODE (Policy RECommendations for Open Access to Research Data in Europe)

FOSTER (Facilitate Open Science Training for European Research)

SPARC Europe (Scholarly Publishing and Academic Resources Coalition)

European Commission background note on open access to publications and data in Horizon 2020